Adult Leadership

Adult training begins with the Fast Start Orientation program, followed by Introduction to Outdoor Leader Skills and the new Leader Specific Training. Further training can include Wood Badge for the 21st Century, which has evolved into the BSA’s core leadership skills training course. It focuses on a person’s ability to work with and lead groups of youth and adults.

All volunteers are expected to complete online Youth Protection training. As a volunteer, you are expected to complete the training within 90 days of assuming a leadership position.

Troop Committee Chairman

The Troop Committee Chairman is appointed by the chartered organization and registered as an adult leader of the BSA. The troop committee chairman appoints and supervises the unit committee and functions as the troop operations director.

Responsibilities:

  • Organize the committee to see that all functions are delegated, coordinated and completed.
  • Maintain a close relationship with the chartered organization representative and the Scoutmaster.
  • See that unit leaders and committee members have training opportunities and are trained for their position.
  • Work closely with the Scoutmaster in preparing Troop Committee meeting agendas.
  • Call, preside over, and promote attendance at monthly unit committee meetings and any special meetings that may be called.
  • Ensure unit representation at monthly roundtables.
  • Secure top-notch, trained individuals for camp membership.
  • Arrange for charter review and recharter annually.
  • Plan the charter presentation program.

Troop Committee – Secretary

The Secretary is appointed by the Committee Chairman to keep minutes and records, send official notices, and handle publicity.

Responsibilities:

  • Keep minutes of meetings and send out committee meeting notices.
  • Handle publicity and report to Scoutmaster and Committee.
  • Prepare information for distribution via troop website on events and activities.
  • Conduct the troop resource survey.
  • Plan for family night programs and family activities with the Events & Activities Chair.
  • At each meeting, report the minutes of the previous meeting.

Troop Committee – Treasurer

The troop treasurer maintains the financial records and oversees all accounting processes for the troop.

Responsibilities:

  • Help the Troop committee and Scoutmaster establish a sound financial program for the troop with a troop budget plan.
  • Open or maintain a bank account in the Troop’s name and arrange for all transactions to be signed and reviewed by one of of the following: Scoutmaster, Committee Chair, Secretary, or Treasurer.
  • Approve all budget expenditures. Check all disbursements against budget allowances, and pay bills by check. The troop committee chair should approve bills before payment.
  • Collect dues from Scout Leaders at the Troop’s leaders’ meeting, preferably in sealed envelopes. Open envelopes in the presence of Scoutmasters. Give receipts for these funds, and deposit the money in the bank account.
  • Keep up-to-date financial records. Enter all income and expenditures under the proper budget item in the finance section Troopmaster Ledger Software.
  • Credit in a timely manner and keep track of each Boy Scout with payment of dues and personal fund raising activities for each boy.
  • From time to time, compare the records with those of the Scout leaders to make sure they agree.
  • Give leadership in developing a coordinated record-keeping system in the troop.
  • Be responsible for thrift training within the troop. Encourage each adult leader to explain the troop financial plan to each boy and his family so that boys will accept responsibility for paying dues and family members will be alert to opportunities for boys to earn dues money and develop habits of thrift.
  • On the request of Scoutmasters, sympathetically counsel with a boy who does not pay dues, determine the reason, and encourage regular payment. If the boy is unable to pay, work out a plan with the Scoutmaster and Troop Committee so that the boy can earn dues.
  • Work with Scoutmaster to confidentially find funding for boys who want to participate in Scouting but are financially unable.
  • Periodically report on the troop’s financial condition at the monthly Troop leaders’ meeting. Make regular monthly reports to the Troop committee at the Troop leaders’ meeting, and report to the chartered organization as often as desirable on the financial condition of the troop.
  • Provide petty cash needed by leaders. Keep a record of expenditures.
  • Guide the troop in conducting council-approved troop money-earning projects.

Qualifications:
Is at least 21 years old and agrees to abide by the Scout Oath and the Scout Law. Possesses the moral, educational, and emotional qualities that the Boy Scouts of America deems necessary to afford positive leadership to youth. Is a member of the chartered organization other than the unit leader or assistant unit leader. Must not be related to a Scoutmaster or Committee Chair. Is appointed by the chartered organization to serve as its official Scouting representative and is registered as an adult leader of the BSA. Must have basic accounting background or knowledge of financial record keeping.


Troop Committee – Advancement Chair

The unit advancement chair is appointed by the committee chairman to ensure that the unit has at least monthly boards of review, quarterly courts of honor, and that the unit has goals of helping each Scout advance at least a rank each year and for new Scouts to reach First Class rank during their first year. The advancement chair is also responsible for record keeping and submitting advancement reports

Responsibilities:

  • Encourage Scouts to advance in rank.
  • Works with troop Scribe to maintain all Scout advancement records.
  • Arranges troop boards of review and quarterly courts of honor.
  • Develop and maintain a merit badge counselor list.
  • Make a prompt report on the correct form or online to the council service center when a troop board of review is held.
  • Secure badges and certificates.
  • Work with the troop librarian to build and maintain a troop library of merit badge pamphlets and other advancement literature.
  • Report to the troop committee each month.

Troop Committee – Membership Chair

Responsibilities:

  • Coordinate general recruiting efforts.
  • Maintain contact with local Cub Packs;Train Den Chiefs.
  • Works with Cub Scout Pack Leadership to plan Webelos visits and Crossover planning.
  • Contact inactive Scouts and encourage them to become active again.
  • Report to the troop committee at each meeting. If not in attendance,submit written report.
  • Works with Scoutmaster to develop new ways to recruit new Scouts and retain existing Scouts.
  • Work with the Scout Master and Troop committee to develop and carry out a plan for year-round membership growth.
  • Work with the Scout Master and Troop committee to see that advancement happens in a timely manner.
  • Follow up on Boy Scout dropouts to help return them to full,active membership.

Troop Committee – Activities & Events Chair

The Activities & Event Chair is appointed by the Committee Chairman to make sure all the parts of the planned event or activity are organized and are run efficiently, to secure tour permits and permission to use a site, serve as transportation coordinator for the event and ensure a monthly event and activity program that includes all youth members of the unit.

Responsibilities:

  • Ensure all parts of an event or activity is organized and run efficiently.
  • Sets date, time and location with the help and approval of the Troop Committee.
  • Sets the event theme program with help and approval of the Scoutmaster.
  • Solicits appropriate assistance to insure the event is a success.
  • Makes reservations for facilities.
  • Manages the event with help form the Committee and other troop adults.
  • Engages the youth members of the troop to participate with running an event where applicable.
  • Prepares information about the event and provides to Communications Leader for distribution.
  • Collects reservation forms from troop members to establish participation.
  • Collects event and activity fees and delivers to Treasurer.
  • Arranges and manages food and beverage purchase, catering, serving and clean up.
  • Communicates frequently with Committee and Scoutmaster to keep troop up to date on events and activities.

Troop Committee – Outdoor Activities Chair

The Outdoor Activities Chair is appointed by the Committee Chairman to secure tour permits and permission to use camping site, serve as transportation coordinator, ensure a monthly outdoor program that includes camping as the central focal point.

Responsibilities:

  • Help secure permission to use camping sites.
  • Serve as transportation coordinator.
  • Secure tour permits for all troop activities.
  • Ensure a monthly outdoor program.
  • Promote the National Camping Award.
  • Promote, through family meetings, attendance at troop campouts, camporees, and summer camp to reach the goal of an outing per month.
  • Supervise, promote and coordinate attendance at Troop, district and council camps and events.
  • Report to the Committee monthly.

Has all adult leaders review the Guide to Safe Scouting.

Qualifications:
Be a registered adult leader at least 21 years old. Abide by the Scout Oath or Promise and the Scout Law. Possess the moral, educational, and emotional qualities that the Boy Scouts of America deems necessary to afford positive leadership to youth.


Troop Committee – Fund Raising Chair

Responsibilities:

  • Be responsible for securing fundraising opportunities.
  • Coordinate with the Troop Committee Chairman,Treasurer and Scoutmaster to get fundraising approved if it involves scout participation.
  • Ensure parental permission for each fundraising event if applicable.
  • Coordinate with Events Chair to file a tour permit for any travel that may be required.
  • Be responsible for planning fundraising events (Enlisting the help of others)
  • Responsible for popcorn sales and wrath sales;coordination,reporting,collecting,securing,order,fulfillment.
  • Transfers all monies to treasurer in a timely manner with appropriate receipts.
  • Responsible to for all monetary collections at fund raisers.
  • Responsible to file Unit Money-Earning Application for all money making ventures except Popcorn sales.
  • Maintain receipts from Treasurer for end of year auditing.
  • Attend committee meetings regularly;Report to the Committee Chairman,as needed.

Troop Committee – Equipment Coordinator

Equipment Coordinator also known as the Adult Quartermaster.

Responsibilities:

  • Supervise and assist the Troop Quartermaster in procuring camping equipment and supplies.
  • Advise Troop Quartermaster on inventory,maintenance,purchase,and storage of Troop equipment.
  • Make periodic safety checks on all troop camping gear,and encourage the troop in the safe use of all outdoor equipment.
  • Report to the troop committee at each meeting. If not in attendance,submit written report.
  • Maintain the troop trailer and all equipment located in the trailer.
  • Make sure troop trailer and gear is stored in a secure location.

Scoutmaster

The Scoutmaster is appointed by the Troop Committee to be responsible for the program and image of Troop 37. The Scoutmaster and Assistant Scoutmasters work directly with scouts. The Scoutmaster must be at least 21 years old.

Responsibilities:

  • Train and guide youth leaders
  • Work with other responsible adults to bring Scouting to boys.
  • Recruit a Committee Chairperson, and together recruit all other Committee positions,
  • Scouts run the troop; the Scoutmaster is the only adult who can change Troop plans or rules.
  • Help boys learn for themselves.
  • Help the Committee Chairperson plan Committee meetings.
  • Encourage all Scouts to achieve First Class rank their first year and one rank every year after.
  • Delegate responsibilities to other adults.
  • Supervise troop elections of Order of the Arrow.
  • Approve all service projects.
  • Conduct Scoutmaster Conferences with all Scouts who are advancing and not advancing.
  • Meet regularly with the Patrol Leaders Council to plan, train and coordinate troop activities.
  • Attend all troop meetings or, when necessary, arrange for a qualified adult substitute.
  • Attend all Troop Committee Meetings.
  • Conduct periodic parent meetings to share the program and encourage parent participation.
  • Enable each Scout to experience at least ten (10) days and nights of camping each year.
  • Participate in District and Council activities and events.
  • Take part in annual charter review meeting, and charter presentation.
  • Conduct all activities under qualified adult leadership, safe conditions and the policies and procedures of Troop 37, the chartered organization and the Boy Scouts of America.

Assistant Scoutmaster

Assistant Scoutmasters help guide the program of the troop. Each Assistant Scoutmaster is assigned specific duties and reports to the Scoutmaster. Assistant Scoutmasters provide required “two-deep leadership”.

Scoutmasters may male or female but must be 18 years old. One Assistant Scoutmaster must be 21 or older to serve as Scoutmaster in the Scoutmaster’s absence. The goal of Troop 37 is to recruit as many Assistant Scoutmasters as possible. Successful troops have three or more Assistant Scoutmasters.

Types of Assistant Scoutmasters May Include:

ASM – Senior Assistant
ASM – Program
ASM – New Scouts
ASM – Patrol Advisor
ASM – Events
ASM – Advancement
ASM – Physical Arrangements
ASM – Camping

Assistant Scoutmaster – Senior Assistant

  • Serve as Acting Scoutmaster when the Scoutmaster is absent.
  • Attend Troop meetings; attend Committee meetings; attend Patrol Leader Council (PLC) meetings.
  • Help conduct Scoutmaster Conferences.
  • Help Scoutmaster organize, delegate and coordinate other adult leaders.
  • Report to the Scoutmaster.

Assistant Scoutmaster – Program

  • Attend troop meetings; attend all Patrol Leader Council (PLC) meetings.
  • Attend roundtables monthly to get new program ideas.
  • Follow up with the SPL to make sure all PLC decisions are delegated and completed.
  • After each troop event, evaluate with the PLC how everything went, and how it could be improved.
  • Report to the Scoutmaster.

Assistant Scoutmaster – New Scouts

  • Recruit new members.
  • Maintain a good working relationship with Cub Scout and Weblos feeder Packs/Dens.
  • Participate in District/Council youth recruiting efforts.
  • Attend Cub Scout Blue and Gold dinners.
  • Attend Webelos bridging ceremonies.
  • Help Troop Guide plan the Webelos campout.
  • Advise Troop Guide and Den Chiefs.
  • Report to the Scoutmaster.

Assistant Scoutmaster – Patrol Advisor

  • Serve as advisor for all patrols; support Patrol Leaders with suggestions and counseling.
  • Follow up to assure, the Patrol Leader is making phone calls, etc.
  • Attend training courses and roundtables.
  • Report to the Scoutmaster.
  • Attend training courses.

Assistant Scoutmaster – Advancement

  • Stimulate advancement and recognition in accord with National requirements.
  • Plan and organize four Courts of Honor a year.
  • Encourage Life Scouts to attain Eagle.
  • Advise and counsel Life Scout’s with the planning of Eagle Scout Service Projects.
  • Report to the Scoutmaster.